Executive Assistant- Sydney

• Provide executive and administrative support to the functional Chief 
• 12 months fixed term contract, Sydney CBD location
• Hybrid working environment, offering starting salary of $ 110,266 + super

 About the Role

Provide executive and administrative support to the functional Chief (Group Leadership Team member or Group Executive), in order to contribute to the efficient delivery of business operations and service delivery across the service line. The Executive Assistant is also required to coordinate and manage the administration and logistics of Group and Senior Leadership Team meetings, and others as required that are the responsibility of their office.

Benefits

• A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs
• 17.5% annual leave loading
• Comprehensive learning and development support aligned to icare’s Core Capabilities.
• Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards
• Access to our Employee Assistance Program

Duties

It’s an exciting time at icare where no two days are the same; as an Executive Assistant you will:

• Provide executive level and administrative support to the functional Chief including, but not limited to, diary and email management and prioritisation, meeting coordination and logistics, minute taking, file maintenance, ordering of stationery, photocopying and filing, monitoring budgets, organising reimbursement for out of pocket expenditure, reconciling and submitting Purchasing Card expenses, team events, travel and catering arrangements and conferences.
•  Facilitate and screen the efficient flow of information to and from the Chief by exercising discretion, initiative and confidentiality in responding to and referring matters to and on behalf of the Chief.
• Contribute to the optimum use of available time by coordinating, planning, organising, and prioritising work commitments for the Chief.
• Develop appropriate systems, procedures and controls to assist the Chief to monitor and manage the leadership team’s activities, including managing and maintaining records.
• Manage communications for the Chief including the distribution of documents and requests for information.
• Adhoc support when required, including onboarding new starters, travel arrangements, greet team’s visitors, draft and prepare correspondence, agendas, minutes and reports.

 Skills & Experience

• A broad range of experience in executive support in a corporate environment – highly regarded
• Board governance experience – highly regarded
• Strong organisational and time management skills, ability to forward plan and prioritise
• Excellent diary and calendar management for multiple managers
• Strong experience with dealing with key stakeholders (internal & external)
• Confident and excellent people skills – working with different styles and personalities
• Highly proficient in Microsoft Office, Teams and Visio
• Ability to navigate an organisation and network with teams and stakeholders to achieve outcomes

Culture

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply. We are committed to our people’s development so the people of NSW can thrive.

About the Company

We care for the people of NSW, building confidence and trust so our communities can thrive. We make the complex simple, so our schemes deliver better outcomes for people and communities. Whether a person is severely injured in the workplace or on our roads, icare supports their long-term care needs to improve quality of life, including helping people return to work. 

• For more information about icare visit our website
• icare operates a direct sourcing model so no agency introductions will be accepted
• We are a Circle Back Initiative Employer – we commit to respond to every applicant
• A talent pool may be created through this recruitment process.

Please note that you must be an Australian citizen, permanent resident of Australia, New Zealand citizen with a current New Zealand passport or have unrestricted working rights to apply for this role.